Inspect Quarantine Record

Inspect Quarantine Stock

Open: > Stock Control > Quality Control > Inspect Quarantine

Open: >Stock Control > Quality Control > Quarantine List

Highlight a Quarantine record on the Quarantine List and click Inspect.

Quarantine No: Sequential number for Quarantine record.

Passed: Display how many inspections have previously Passed Quarantine

Failed: Display how many inspections have previously Failed Quarantine

Outstanding: Display how many items are still outstanding on this inspection

Reference : Depending on how the stock came into Quarantine, this is either the Purchase Order or Works Order number that stock was booked in on, or the Reference entered when stock was Transferred into Quarantine.

Quarantine Reason : Specifies how the stock came to be in Quarantine.

Quarantined By : The username who recorded the transaction which brought the stock into Quarantine.

Quantity : The quantity remaining to inspect.

Stock Code : The Stock Item Code to be inspected.

Name : The Stock Item Name to be inspected.

Quarantined : The date that the stock was Quarantined.

Source Module : The source module for the receipt into Quarantine.

Order Reference : The order reference, where the source is either a Purchase Order or a Works Order.

Order Date : The order date, where the source is either a Purchase Order or a Works Order.

Receipt Reference : The Goods Received Note number, where the source is a Purchase Order.

Quantity Passed : The quantity that has passed the current inspection. If any have failed, or not yet been inspected, this quantity will be lower than the total quantity to inspect.

Inspection Date : The date of the inspection. This defaults to today’s date.

Location : The warehouse and bin that passed stock will be transferred to following inspection. Where the source is a Purchase Order or Works Order, the default location will be the location specified on the order.

Inspection Notes : Enter any additional notes to record against this inspection.

Were any Rejected? : Click Yes to enable the rejection details area.

Quantity Rejected : The quantity that has failed the current inspection. The total of the quantity passed and rejected must not exceed the quantity to inspect.

Rejected Date : The date of the rejection. This defaults to today’s date.

Write Off Category : If rejected stock was written off, it will be removed from Quarantine either as a Stock Write Off transaction or a Purchase Return. Select the Write Off Category to assign to the write off, if stock wasn’t returned to the supplier.

Generate POP Return? : Defaults to No, so that rejected stock is written off. Switch to Yes if a POP Return is to be created instead.

Generate Works Order? : Defaults to No, so that rejected stock is written off. Switch to Yes if a Re-Work Works Order is created instead

Rejection Reason : Enter any additional notes to record against this rejection.

Needed By : Click this button to view any orders which are awaiting the inspected item.

View Stock Item : Click this button to view stock item details for the inspected item.

Stock Profile: Click this button to open Stock Profile for the inspected item.

To view details of any demands for the inspected item, click Needed By.

To view stock item details, click View Stock Item.

To view all movements of stock item, click Stock Profile

Once all details of the inspection have been recorded, click Save to save the inspection, transfer passed stock to another location, and write off / Create a POP return or generate a Re-Work Works Order for any rejected stock.

Results Tab

If stock item have an inspection template attached, the Results Tab will be enabled.

When the stock item enters Quarantine inspection, the current inspection template will be used for inspection.

Please note: any changes to the inspection template will not result in changes to Inspection questions for the quarantine record. 

Select a question from Dropdown or navigate between the questions using the buttons.

Authorisation: – Display if All can perform inspection, If Resticted, The inspector will need to be named or part of an Inspector Group.

Data Type: – Display in which format the data will need to be entered

Results

There can be multiple results for one inspection question. Who entered the result will be displayed on Tested By and the date the result entered in Last Test Date.

Click Add Results: If there are pass/fail conditions defined, when entering results and the result falls into one of these conditions, Pass/Fail will be displayed. Should there be no Pass/Fail conditions or they are not met, user will have an option to tick Pass tick box to allow the stock item to pass the inspection.

Notes: Every result entry can have individual notes in addition to the results. This will display on Inspection Notes when viewing the results.

Edit Results: Results can be edited until the stock has been either failed or passed into another location.

Remove Result: Results can be removed until the stock has been either failed or passed into another location.

Please note: If the question is restricted for certain inspectors/ inspector groups, only employees authorised can enter results.

Mandatory: All mandatory questions must be answered before the stock can pass the quarantine inspection.

Once all the mandatory questions have passed, the smallest number of mandatory questions can result in passing inspection.

Failing inspection can happen in any question.