Write Off Stock

To write off a stock item

Open: Stock Control > Rapid Entry Stock Movements > Stock Transfer (Rapid Entry)

In the Default Values section, set any defaults which will apply to all lines as they are entered :

Date : The default Transaction Date.

Reference : The default Transaction Reference.

• This reference will be recorded in Stock History and Nominal Ledger postings (if applicable).

Second Ref : The default Transaction 2nd Reference.

• This reference will be recorded in Stock History.

Warehouse : The default Warehouse location to transfer stock from.

• If no default warehouse is entered, it must be selected for each line.

Write Off Category : The default Write Off Category to use.

• If no default write-off category is entered, it must be selected for each line.

In the Enter Stock Records section, record the details of each stock addition :

Code : Enter or select the Stock Item.

• Once entered, the Item Name and Stock Unit will be displayed.

Date : The Transaction Date.

• This date will be used for Stock History and Nominal Ledger postings (if applicable).
• If a default date was entered above it will default to that date; otherwise it will default to the current date.

Reference : The Transaction Reference.

• This reference will be recorded in Stock History and Nominal Ledger postings (if applicable).

Second Ref : The Transaction 2nd Reference.

• This reference will be recorded in Stock History.

Warehouse / Bin : Select the Warehouse location and Bin to issue stock from.

• If Multiple Locations is not enabled, the HOME warehouse and Unspecified bin will be selected automatically.

Quantity : Enter the Quantity of stock to write off.

• Up to five decimal places can be used unless the item is serial numbered, where it is limited to a whole number.
• If the item is traceable, the traceable details entry screen is automatically opened.

Write Off Category : Select the Write Off Category for the transaction.