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Despatch Subcontract Purchase Order

Subcontract type operations on Works Orders can be actioned into raising Purchase Orders for the subcontract work.

Work In Progress can be despatched to the subcontractor, to keep track of progress and produce an advice note to accompany the goods.


To despatch Subcontract Work

Open: Works Orders > Subcontracting List

  • In the Subcontracting List, select the operation(s) you want to issue to the subcontractor.
    • Before you can despatch, a subcontract Purchase order must first be raised for the operation.
  • Select the Despatch button above the list view.

From the menu:

Open: Works Orders > Subcontracting > Despatch

  • Type or select the Supplier Code from the drop-down list.


1. Set the Despatch Date. This defaults to today’s date but can be overwritten.

2. The Enter Despatches section shows open subcontract operations:


Tickbox : Tick.

Works Order No : The Works Order number of the operation.

Seq. : The sequence number of the operation.

Op. Reference : The operation reference.

Op. Description : The operation description.

Reference : The Operation reference.

Description : The Purchase Order line description.

Purchase Order : The Purchase Order number.

Ordered : The Purchase Order quantity.

Despatched : The quantity already despatched to the subcontractor.

To Despatch : The quantity to despatch.

Due Date : The operation due date.


3. Tick and set a To Despatch quantity on each operation line to despatch.

4. Enter any required notes into the area below the Enter Despatches area. These notes will be visible in despatch history from the subcontracting area of the Works Order.

5. Click Despatch to complete the despatch. Click Cancel to cancel without despatching.