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Additional Expense Codes

Although the main Works Order costs can be recorded through Stock Issues and Operation costs, Additional Expenses can be used for recording other costs which cannot be recorded elsewhere, such as petty cash payments and other miscellaneous items.

If this area is used frequently, or to avoid user error, use this screen to setup Additional Expense Codes which can be used to streamline additional cost entry and default the correct details.

A dedicated Additional Expense Codes List view displays any codes already setup.

 

Using Additional Expense Codes

Open: Works Orders > Utilities > System Setup > Additional Expense Codes List

  • To add a new code, click the New button above the list view.
  • To amend an existing code, select the code and click the Amend button above the list view.
  • To view an existing code, select the code and click the View button above the list view.

From the menu:

Open: Cim200 Works Orders > Utilities > System Setup > Enter New Additional Expense Code

Open: Cim200 Works Orders > Utilities > System Setup > Amend Additional Expense Code

Open: Cim200 Works Orders > Utilities > System Setup > View Additional Expense Code

Note: The View Additional Expense Code option allows you to view codes but not amend them.

 

  1. Enter the Reference for the Additional Cost code.  When entering new codes, the Reference must be unique.
  2. The Description gives further details of the code.
  3. Type or select a valid Nominal Ledger account as a default for the expense.
  4. Enter a default Narrative for the Nominal Ledger postings.
  5. Enter a default Unit Cost.  If there is no typical cost, it is recommended to leave the value at zero.
  6. Click Save to save the code.  Click Cancel to exist the screen without saving.

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